The Occupational Therapist position supports UCP Central PA’s mission to empower people of diverse abilities to live a meaningful life through innovative support and services. The primary functions of this important position include: Service Delivery, Regulatory Compliance, Fiscal Responsibility, and Community Partnerships/Relationships.
The primary responsibilities, duties, and tasks of the position (what things are accomplished) and the approximate percentage of time
spent on each major functional area during a typical year are indicated below. Reasonable accommodations may be made to enable
individuals with disabilities to perform these essential functions. Non‐essential functions are indicated in italics. The consistent,
dependable, and timely completion of the responsibilities, duties, and tasks of the position is required. Typical responsibilities, duties,
and tasks of the position may include, but are not limited to the following:
Service Delivery [50%]
Assist in developing outcomes, strategies, and data collection methods based on the child’s Evaluation Report (ER) and
Individualized Family Service Plan (IFSP). Ensure the identification, development, and implementation of occupational
therapy activities to meet the needs of the family and child in accordance with the child’s IFSP. Assess the needs, interest,
and abilities of the family and child to determine appropriate ways to assist the family in meeting their functional goals
as it relates to occupational therapy. Assess on an ongoing basis the functional skills of the child in the area of fine motor
skills, perceptual motor skills, feeding and self‐help, and sensory processing abilities as it relates to self‐regulation and
evaluate the need for hand orthotics or appropriate sensory regulation protocols. Provide families with individual session
notes that include the outcome, strategies used, recommendations, and plans for the next session. Encourage caregiver
participation in each therapy session and document ways that the family is participating in the session and using strategies
with their child. Provide updates and information for quarterly reviews and annual evaluations in accordance with county
guidelines to allow for adequate planning when determining the child’s continued eligibility. Schedule all new referrals
from the county within the 14‐day guideline. Complete all documentation for entrance and exit from the Early
Intervention program in accordance with county and Agency guidelines. Provide support and feedback to
families/caregivers with suggestions and strategies to assist their child in achieving their IFSP goal. Act as a liaison with
medical staff when appropriate. Effectively communicate and collaborate with IFSP team members to meet the needs of
the family and child. Attend quarterly IFSP meetings, as requested. Fulfill transportation requirements to complete home
visits and community‐based therapy sessions.
Develop and enhance partnerships with staff members, and/or participants for the completion of all duties and
responsibilities of the position. As conflicts and/or complaints arise, evaluate various courses of action; ensuring the
selection of resolutions that support both Agency operating standards and maintain the partnership with participants. As
unique situations arise pertaining to functional area operational procedures; deviate, as necessary, from operational
procedures in order to best support set work standards and maintain the partnership with the participant. Develop and
implement new policies and/or procedures within the functional area to support the continuous improvement of
operational effectiveness and efficiency. Provide input to short‐term objectives of the functional area. Compose
correspondences and responses to correspondences on behalf of the immediate supervisor; with little or no oversight;
often of a complex nature. May act in the absence of the direct supervisor.
Regulatory Compliance [25%]
Assist in the coordination of occupational therapy services in compliance with governmental policies and standards.
Maintain current mandated paperwork to include: State license, Child abuse clearance, State Police clearance, FBI
clearance, 24 hours of training for Early Intervention, and any pertinent certifications related to your license/expertise.
Complete all Agency and county paperwork required for new referrals and ongoing services within outlined timelines.
Maintain participants’ work files following HIPPA regulations. Keep participants’ work files organized and produce them
for any compliance requests from the agency, county, and/or state.
Fiscal Responsibility [10%]
Ensure that the financial activity is accurate, appropriate, and a good use of division resources.
Ensure that billing for services is supported by proper documentation of service(s) provided, and make sure that service
schedules are entered correctly into the billing system.
Ensure that all purchases are made in accordance with UCP’s purchasing procedures, and that purchase orders are
approved in accordance with all standard procedures. Make sure that all expenses charged to the program/division are
allowable and are adequately supported by documentation. Ensure the timely submission of supporting receipts for credit
card purchases to the Fiscal Department.
Report any fraudulent activities in financial and/or non‐financial activities. Follow protocols to protect the organization
from financial liability arising from legal litigation due to improper treatment of participants, improper use of equipment
or vehicles, or improper procedures with respect to procurement and purchasing.
Ensure that billing is completed in a timely and accurate fashion and follows the timeline guidelines that are outlined by
the Supervisor. Ensure that services provided are within the number of units authorized by the county. Notify the
Supervisor of any authorization changes due to change in frequency or annual re‐evaluation. Maintain productivity goals
as outlined by Supervisor to meet Agency goals of being efficient and fiscally sound. Collaborate with the Administrative
Coordinator to efficiently secure referrals by updating therapy openings on the availability chart. Develop a schedule that
is regionalized to minimize travel time and mileage for a more efficient provision of services. Collaborate with therapy
team to manage department budget to support fiscal responsibility.
Community Partnerships/Relationships [5%]
Provide consultation to other departments within the Agency as needed. Supervise student interns following all
appropriate Agency policies and procedures and policies of the University Affiliate. Develop a positive rapport with
community medical staff and specialists to foster support of the children and families of the Early Intervention program.
Provide families with knowledge of and access to the various community resources available.
Administrative Systems [5%]
Ensure the timely and accurate application of all administrative systems, including, but not limited to, the following:
recording of time worked, submission of mileage and/or travel reimbursement requests, submission of leave requests in
accordance with leave request procedures, reporting of participant incidences in accordance with incident reporting
procedures, and reporting of worker’s compensation incidences in accordance with worker’s compensation reporting
Accurately and effectively represent the Agency and its mission. Act in the best interest of the Agency and enhance the
image of the Agency in the public eye. Develop and maintain a business understanding of all programs and services
offered by the Agency. As requested, complete continuing education programs that are offered.
Perform all related duties as assigned; some of which may be determined to be an essential function of the position.
Maintain an awareness, understanding, and support of the Employee Handbook policies of the Agency. Fulfill all
responsibilities of the Incident Management and Abuse, Neglect, and Exploitation policies and procedures. Assist
supervisor with maintaining the accuracy and completeness of the Position Description.
Education and Experience Profile
Bachelor’s degree within a related discipline expected and 2 to 5 years of learning experience within a related professional
discipline preferred; OR Master’s degree within a related discipline and 0 to 2 years of learning experience within a related
professional discipline preferred.
Higher Education Degree(s) – Areas of Study Related to the Position
PREFERRED Prior Knowledge or Experience
One year of prior experience with pediatrics. Experience working with children and families with needs in the areas of
feeding, hand orthotics, assistive technology, adaptive seating/positioning equipment, and sensory processing.
REQUIRED Licensure or Certifications
Current PA license or eligible for PA State licensure. Board certification from NBCOT. Valid Driver’s License. Eligible for PA
Promise Enrollment. Not on CMS Exclusion List.